Student Employment

Handshake

All on-campus positions are posted through the CEO’s online jobs and internship database, Handshake. You can use the job search filters to view only On-campus Student Employment jobs. Most on-campus jobs are posted in Aug/Sept, around the beginning of the fall semester with another slight increase in postings in Dec/Jan, around the beginning of the spring semester. Hiring for student leader jobs (such as R.A., Goucher Guide, etc.) happens in the spring semester for jobs for the next academic year.

In order to apply for jobs in Handshake you will need to have an approved resume in the system, so uploading your resume is the first step in the process.

Apply for On Campus Jobs Using Handshake

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This short video tutorial reviews the 5 easy steps to apply for on campus jobs using handshake.

During the academic year full time undergraduate students are allowed to work up to two jobs within level 1 and 2 job classifications. Students holding the Resident Assistant (RA) position may work one level 1 or level 2 job. Students are permitted to work an unlimited number of temporary jobs.

Level 1 Jobs: Pay $15/hr: Generally require direct supervision with specific instructions. Duties often include supporting an office’s functions administratively.

• Examples: Library Service Desk Assistant, Notetaker, Student Office Assistant

Level 2 Jobs: Pay $17/hr: Require higher levels of responsibility, independence, and training; may require highly specialized skills and/or supervising other students.

• Examples: Student Leader for Civic Action, ACE – Peer Tutor

Temporary jobs: Last no more than 4 weeks.

• Examples include: Alumnae/i Weekend Student Workers, DJ/Musician, Photographer

• Students must complete new hire paperwork BEFORE they start working.

*New hire paperwork will start in Workday, but will need to be completed in person at the Career Education Office (VM117), Mon-Fri: 12pm-3:30pm. See just below for more info on "what happens after I receive a job offer."

• Students must not work more than 2 on-campus jobs at the same time*

* Students may apply to the Supplemental Work Program which enables approved students to work a total of 3 on-campus jobs. See SWP section below. *Note: Due to technical issues, as of Sept 2023, the Supplemental Work Program has been paused. Students may hold only 2 on campus job until further notice.

• During the academic year (throughout fall and spring semesters) students may not work more than 20 hours per week (40 hours per pay period) inclusive of all on-campus jobs. Students may not exceed 990 hours of work in a fiscal year (July 1 – June 30).

*Students who hold the position of Resident Assistant (RA) may not exceed more than 10 hours a week in any other campus job

• During winter break and summer break students must not work more than 29 hours per week (58 hours per pay period) inclusive of all on-campus jobs.
• Students must be undergrads enrolled full-time (in at least 12 credits) to be eligible to work an on-campus job.
• Student graduating in May can continue to work their on-campus job through the summer.
• Students may not work or report hours while studying abroad.
• Student Employees are subject to the Sick and Safe Leave Policy.
  • Employees who regularly work 12 or more hours per week are eligible for sick and safe leave.
  • Student employees, accrue earned sick and safe leave at a rate of one hour for every 30 hours worked, up to a maximum of 40 hours per year.
  • Student Employee sick and safe leave does not roll over year to year.
  • Instructions for requesting leave in Workday.
• Student Employees will be paid bi-weekly, every other Friday. Students are strongly encouraged to set up Direct Deposit in Workday.
• Students are responsible for logging their hours worked in Workday. Work closely with your supervisor to ensure your time entries are accurate and complete.
• Student employment is intended to be campus based, with the exception of opportunities provided by Community Based Learning, therefore remote work is generally not authorized. Student workers are not permitted to work outside of Maryland. No exceptions.
• Student Employees of Goucher College are representatives of the College, and as such are expected to display high levels of professionalism, courtesy and respect to all members of the Goucher community and any other individuals they may come in contact with through their work (See "What is expected of me..." section below for more information).

Students who receive an on-campus job offer must complete the following required onboarding and employment verification tasks before they can start working.

• After a student is hired as a student employee in Workday for the first time or re-hired, they will receive emails (possibly to their personal email address) and/or Workday notifications about next steps.
• Onboarding involves completing your personal information, address, emergency contact, bank details and tax forms (W4 and MW-507) as well as adding your national ID.
• Students who have worked before may notice that some of their onboarding information is already entered and can update any outdated data at this time, but this needs to be resubmitted again to be able to work!
• After Onboarding is completed, the I-9 process will be launched.
• Students are required to complete section 1 of the I-9 in Workday.
• After completing section 1 of the I-9 in Workday, students must complete employment verification by submitting acceptable identity documents. Students should bring original documents to the Career Education Office to complete verification; copies are not allowed.

CEO Open Hours for Form I9

Mon - Fri: 12pm - 3:30pm

Special notes: Additionally, international students should reach out to Karen Sykes to obtain instructions on how to complete the Glacier process.

Goucher Student Employee Expectations

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• Be present and engaged at work. Good performance is expected. Performance will be monitored. Your supervisor and co-workers may someday be a source of letters of reference. Remember that poor performance can result in termination.
• Balance academic and work schedule appropriately. Work hours must be scheduled to avoid conflict with academic classes and responsibilities. If you need time off to take a test or complete an assignment for class, talk to your supervisor (one of the benefits of working an on-campus job is we’re all Goucher Gophers and your supervisors are invested in your academic success). If you work more than one job, be sure to monitor your schedule closely to avoid exceeding 20 hours of work each week.
• Be punctual and reliable. Arrive at work on time, ready to perform position-related activities. If you are going to be late or cannot come in due to illness/emergency notify your supervisor in a timely manner. If you need time off, give your supervisor as much advanced warning as possible.
• Perform work to the best of your ability and act in the best interest of the college. Understand the specific responsibilities of your job as well as your supervisor’s expectations and standards. Use time productively and avoid socializing on the job. Perform assigned duties and refrain from personal work.
• Be considerate and professional. Students represent Goucher College and must maintain the same standards expected of all faculty and staff. This means you are expected to treat others with courtesy and respect. In all situations you should act in a professional manner and take the job seriously.
• Dress appropriately. Student employees are expected to dress in a professional manner appropriate to their working environment and the type of work performed. Talk to your supervisor to understand what appropriate attire for your job is. Whatever your work setting, you must wear presentable clothing that is clean and free from excessive stains or holes.
• Refrain from personal activities, phone calls, text messages, personal e-mail, or internet surfing during hours of employment. Although your workplace may be open for student use, do not invite your friends to socialize with you at work. If they are using the services of the office where you are working, be polite but professional.
• Use office equipment appropriately. Refrain from personal use of Goucher owned technology and equipment, such as computers, postage meters, copy machines, and telephones. Check with your supervisor about use of personal technology (phones, airpods, etc.) during work hours.
• Communicate with your supervisor about any questions or concerns you have about your position. If there’s anything you don’t understand, just ask!

The Federal Work Study (FWS) program provides funding for undergraduate students with financial need, allowing them to potentially earn money to help pay education expenses. Program eligibility is determined when students submit their Free Application for Federal Student Aid (FAFSA).

If you do not already have Federal Work Study in your financial aid package (big5vn.com/netpartner) and feel you have financial need or have questions about Federal Work Study, please contact the Financial Aid Office directly via email at FinAid@big5vn.com or via phone at 1-800- Goucher, Extension 6141.

***due to technical limitations the SWP is suspended until further notice***

The Supplemental Work Program (SWP) is an administrative process that students can use if they believe that the 2 job limit is inequitable or otherwise harmful to their personhood.

Application Process

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Students must submit a work portfolio which contains a resume, cover letter and statement of resource. A statement of resource explains the need to work more than their current job cap. This may include any reason a student believes would qualify them for the removal of a job cap, such as: financial information, desire for further job education and experience, a drive for personal fulfillment, and more.

Application Deadline

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Students must submit their work portfolio to the Assistant Director for Student Employment in the Career Education Office. Applications will be accepted on a rolling basis.

Evaluation Criteria

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Applications will be reviewed by the Assistant Director of Student Employment and the Director of Career Education Office based on the following criteria:

• Financial reasons (statement of resource documents will be reviewed by Financial Aid Director)

• Skill and experience development

• Creative pursuit

Further criteria in which to view and analyze portfolios submitted to the SWP:

1. How closely the submitted portfolio represents a professional resume. This includes analysis of format, grammar, and structure of submitted documents.

2. How genuine and honest the submitted Statement for Resource is (described below). A student will not be penalized for an initial lack of experience.

3. The Statement of Resource should further be evaluated on each student's ability to demonstrate the negative impacts of not having another job, as well as how to alleviate the added problems of adding a new job.

4. The entire portfolio should be evaluated with the lens of “work ethic”.

The Goucher College Career Education Office works with local employers, national employers, and alumni to post job and internship opportunities for Goucher students. Handshake contains internships, full-time jobs, seasonal jobs, and fellowships that Goucher students can apply to directly. Upload resumes, cover letters and other documents to make applying easy!

Handshake

Throughout the year the Career Education Office works to verify employment and internship opportunities for you in order to ensure that each opportunity we post is truthful and enhances your skills and experience. Every so often we locate a scam or are notified by another local college about a possible employment/internship scam. While the CEO will make every effort to ensure that employers and job postings are legitimate, the CEO is not responsible for the accuracy of employer and job information contained on Handshake. The providers of Handshake (NACE and Symplicity) and the CEO do not screen employers or job postings. The best way to protect yourself from an employment/internship scam is to practice vigilance before applying. For this reason we want to ensure that you are taking the measures necessary to identify scams before they become unfortunate situations.

Tips for Identifying Job/Internship Scams

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• Research the company and job. Can you locate the company and does the job posting seem to fit? Is the contact information provided in the listing accurate to the main company information?
• The email address associated is not the same url associated with the company
• The posting focuses only on the benefits, not the actual requirements
• The employer asks you to deposit a check for them once you are hired (If the check turns out to be fake or bounces, you may be responsible for items deposited into or cashed against your accounts)
• The employer requires you to pay money up front or to use your bank account
• When you contact the employer/are hired, the job requirements aren't what was stated in the ad
• If it seems too good to be true, it just might be

Protecting Yourself from Scams

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• Bring the posting to the Career Education Office for review if you're uncertain
• Search for the email address/phone number/company online- does the company come up in your results? Is any of the information reported as a scam? Does the posting seem to fit with the companies mission?
• Do not provide any personal information unless you feel 100% comfortable with your employer
• Check their references just as they may ask to check yours - Ask to speak with current or previous employees

If you learn about an employment/internship scam please report it to the CEO at career@big5vn.com immediately. For more information on job scams or to report a job scam, visit the Federal Trade Commission.

If you find yourself victim to an employment/internship scam, please report it to the CEO at career@big5vn.com. For additional support, view these resources to Avoid Social Engineering and Phishing Attacks.

Do I have to interview for jobs?

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The interview process can be different for each employer. Some hiring managers may require a resume and/or an interview. Others may require a short statement of interest while others will prefer to speak with you in person. Being prepared with your resume will always make a good impression, but be prepared to be asked to apply online as well. Many local employers who are part of a national company will require all applicants use their online system for applications. For tips and practice preparing for your interviews, visit the Career Education Office.

Attire/Professionalism/Etiquette Info

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Keep the following advice in mind when preparing for an interview:

• Dress appropriately and be punctual.

• Conduct yourself in the most mature manner.

• Always provide accurate and honest information.

• Be prepared to provide a copy your class schedule, a resume, and references, if requested.

• Relax and be yourself.

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